The Payroll Specialist be responsible for processing payroll, maintaining records, establishing new codes and tax jurisdictions. Excellent mathematical and time management skills. Ability to multi-task and work adeptly under pressure. Very strong communication, organizational and problem-solving skills.

Responsibilities

• Ensuring compliance with Generally Accepted Accounting Principles (GAAP)
•  Maintain accurate and timely payroll processing 
• Process bi-weekly payroll for team members, including mileage reimbursements, processing tuition reimbursement and student loan payments, calculating payroll changes, including retro pay calculations. Process quarterly bonuses and off cycle payrolls as necessary 
• Provide monthly Payroll subledger to Accountant to support the General Ledger import. 
• Collect timekeeping information of team members. Verify timekeeping records and consult Team Member’s supervisors about any discrepancies 
• Record or transfer payroll data into payroll software system and verify all amounts prior to transmitting payments 
•  Enter bank information and ensure accurate calculation of benefits withheld and/or matched 
•  Must have extensive payroll knowledge and the ability to apply this knowledge. Keep informed about changes in tax and deduction laws that apply to the payroll process. 
•  Review and audit W-2’s and other regulatory forms for accuracy 
  
•  Prepare reports for Accountant to enter payroll transactions into general ledger system 
  
•  Manage team member questions regarding payroll and investigate and resolve any errors in payroll in a timely manner 
  
•  Company Mileage – process team member expense reports and reimbursements. 
•  Work closely with the Human Resources department regarding questions on team member UKG records, tuition reimbursement payments, and bonuses. 
•  Send out timesheet reminders to team members and supervisors when timesheets are due, review timesheets for proper approvals, work with supervisors and team members to resolve timesheet issues 
•  Ensure all Department of Labor pay regulations are in place, stay current with department of labor pay changes and communicate changes to appropriate team members 
•  Reconcile Quarterly and Annual payroll tax reports. Provide reports to Accountant to use to reconcile general ledger accounts to payroll records 
•  Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions 
•  Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices 
•  Facilitates audits by providing records and documentation to auditors as requested. 
•  Participate in process improvement initiatives by identifying areas of improvement, reviewing and updating departmental and desktop procedures and spreadsheets to ensure they are in alignment with the payables process, provide recommendations on automating procedures 
•  Maintain appropriate records and work-papers for annual audit and prepare information for auditor