Payroll Manager — Job Description

Position Overview:

Must be bilingual-Mandarin speaking

The Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll staff, maintains payroll systems, ensures proper reporting, and partners with HR and Finance to support smooth organizational processes.

Key Responsibilities

Payroll Administration

• Oversee end-to-end payroll processing for all employees (hourly, salaried, contract).

• Review and approve payroll runs to ensure accuracy of wages, deductions, overtime, and benefits.

• Maintain payroll records and ensure compliance with retention policies.

• Reconcile payroll reports and resolve discrepancies promptly.

Compliance & Reporting

• Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and company policies.

• Prepare and submit tax filings, W-2s, 1099s, and related government reports.

• Support internal and external audits; provide required payroll documentation.

• Stay updated on regulatory changes affecting payroll.

Systems & Process Management

• Manage payroll systems and software (e.g., ADP, Workday, Paycom, UKG).

• Identify and implement process improvements to enhance accuracy and efficiency.

• Coordinate system updates, testing, and troubleshooting.

Leadership & Collaboration

• Supervise payroll specialists/assistants; provide training, guidance, and performance feedback.

• Collaborate with HR on employee data management, onboarding, terminations, and benefits.

• Work with Finance on payroll budgeting, GL reconciliation, and financial reporting.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred).

• 3–7+ years of payroll experience; prior leadership experience preferred.

• Experience with multi-state payroll and large employee populations is a plus.

Skills

• Strong knowledge of payroll laws, tax regulations, and compliance requirements.

• Proficiency in payroll software and Microsoft Office (especially Excel).

• Exceptional attention to detail and problem-solving abilities.

• Strong communication, leadership, and organizational skills.

• Ability to handle confidential information with discretion.