Senior Payroll Manager 

Hybrid | Flushing, Queens, NY (3 days per week onsite)
Salary: $125,000 -$135,000

About the Role

A growing, multi-site organization is seeking a Senior Payroll Manager to lead high-volume, multi-state payroll operations across both field-based and corporate employee populations. This is a highly visible role with responsibility for payroll accuracy, compliance, process improvement, and team leadership in a fast-paced, people-first environment.

You’ll oversee complex payroll operations, partner cross-functionally with HR, Accounting, Compliance, and Benefits, and help scale systems and processes as the organization continues to grow.

What You’ll Do

Payroll Leadership & Operations

• Lead end-to-end payroll processing for a large employee population, including weekly and semi-monthly cycles

• Manage, mentor, and develop a team of Payroll professionals

• Ensure accuracy across hours, rates, deductions, PTO, retro pay, bonuses, and differential pay

• Maintain strong internal controls, payroll calendars, and approval workflows

Compliance, Taxes & Reporting

• Ensure compliance with federal, state, and New York payroll regulations

• Oversee payroll tax setup, filings, reconciliations, unemployment, and year-end reporting (W-2, 1095-C, etc.)

• Stay current on changing wage laws, overtime rules, tax updates, and regulatory guidance

• Review and resolve payroll amendments, corrections, and agency notices

Process Improvement & Systems

• Drive payroll process improvements and support system upgrades and integrations (e.g., ADP, Paychex, timekeeping platforms)

• Maintain payroll SOPs and documentation

• Partner with Accounting on payroll accruals, GL coding, audits, and month-end close

• Build and maintain payroll metrics, KPIs, and reporting dashboards

Cross-Functional Partnership

• Collaborate closely with HR, Benefits, Compliance, and Operations on onboarding/offboarding, benefits, leaves, and audits

• Partner with Finance and FP&A to support budgeting, forecasting, and workforce planning

• Act as a trusted payroll subject-matter expert across the organization

What We’re Looking For

• Bachelor’s degree required (Accounting, Finance, Business preferred)

• 5–7+ years of progressive payroll experience, including high-volume payroll environments

• 3+ years of people management experience

• Strong knowledge of multi-entity, multi-state payroll and New York–specific wage and overtime regulations

• Hands-on experience with enterprise payroll systems (ADP, Paychex, or similar)

• Advanced Excel skills and exceptional attention to detail

• Ability to operate at both a strategic and hands-on level

Why Join

• Hybrid schedule with flexibility

• Growing organization with long-term career growth potential

• Collaborative, mission-driven culture

• Opportunity to make a meaningful impact supporting a large workforce

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.